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Presentation Report Guidelines

Learn who/ what can be counted on a presentation report.

Presentation report individuals should not be listed on the MCL or be surveyed.

General Guidance

Things that are allowed to be reported on a presentation report include:

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  1. Speaking to a group about your program

  2. Brochures and flyers

  3. Child Abuse Awareness Month Activities

 

Things that are NOT allowed to be reported on a presentation report include:

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  1. Billboards

  2. Newspaper articles

  3. T.V. Interviews or Advertisements

  4. Radio Interviews or Advertisements

  5. Social Media Engagement

  6. Text Message and Email Opens​

Any platform used to broadcast your program that has not been listed should be communicated with the AU evaluation team before recording it on a presentation report. If you need clarification on an event or have any further questions about the presentation report, please contact the AU evaluation team via ctfeval@auburn.edu.

In-Person Presentations (Outreach)

Outreach individuals have limited interactions (1-2) with your program and do not receive extensive services. For Outreach reports, you can record everyone at the event regardless of age. This means that even if an individual is not surveyable, they can still be counted in the presentation report.

 

You should have a logical way of counting/ estimating who interacted with your presentation.  This could be the number of physical items distributed, a head count, or a class roll.  For example, if you had a booth at the county fair, you would not count the total number of fair attendees but rather the number of items you distributed from your booth.

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Examples of an outreach presentation include (but are not limited to):

  • Presenting an abridged curriculum to a group of students at a school

  • Having a booth at a fair 

  • Community Outreach

  • Distribution of physical material (Cups, Flyers, Pamphlets, Magazines, etc.)

  • Non-Surveyable Children who accompany Surveyable Parents

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Note: Presentation report individuals should NOT be documented on the MCL.  They should NOT receive a survey.

Only count first-hand interactions, not ASSUMED second-hand interactions.  For example, if you hand a cup to a child and tell them to show it to their parents you can not count both the parent and the child in a presentation report.  There is no way of reasonably estimating how many children actually showed the cup to their parents therefore you can not count this secondary interaction on a report.

In-Person Presentations (Direct Service)

Direct Service refers to individuals who receive full program instruction but do not receive a survey.  These individuals had multiple interactions (3+) with your program and received extensive service from your program.

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For Public Awareness Programs, this is the population outlined in your grant application.  These numbers count toward your target completion.

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Examples of a direct service presentation include (but are not limited to):​

  • Training sessions involving your curriculum

  • Participants who completed your program after you surpassed your survey target.

  • K-2nd Grade participants who received full program instruction

  • Mentorship/ Counseling

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Note: Presentation report people should NOT be documented on the MCL.  They should NOT receive a survey.

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